Privacy Policy
Privacy Policy
Effective Date: 18-12-2024
Woking College (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, and protect the information you provide when registering on our Alumni website.
1. Information We Collect
When you register as a member of the Woking College Alumni, we may collect the following information:
- Your full name
- Email address
- Telephone number
- Year of graduation
- Current status, occupation, employer, or field of study
- A profile image
- Responses to optional marketing-related questions (e.g., permission to use your details for promotional purposes)
2. How We Use Your Information
We use the information you provide for the following purposes:
- To maintain and manage the alumni network
- To communicate with you about events, news, and updates related to Woking College Alumni
- To improve our alumni engagement strategies
- For internal records and statistical analysis
3. Marketing and Promotional Use
If you provide consent, we may use your name, profile image, and information about your current activities (e.g., occupation or achievements) for promotional purposes, such as:
- Highlighting alumni achievements on our website, social media platforms, or newsletters
- Marketing materials to showcase the impact of Woking College
You will be asked explicitly during registration whether you consent to this usage. You can choose “Yes” or “No” to this question, and your response will be recorded.
4. Sharing Your Information
We value your privacy. Your personal information will:
- Never be sold, rented, or shared with third parties for marketing purposes.
- Only be accessed by authorized Woking College staff and alumni coordinators for purposes aligned with this Privacy Policy.
5. Security of Your Information
We take reasonable measures to ensure that your personal information is stored securely and protected against unauthorized access, loss, or misuse. These measures include:
- Secure hosting of the website
- Encryption of sensitive data where appropriate
- Access controls for authorized personnel
6. Your Rights
You have the following rights concerning your personal information:
- Access: You can request a copy of the personal information we hold about you.
- Correction: You can request corrections to any inaccurate or incomplete information.
- Withdrawal of Consent: You can withdraw your consent for the use of your information in marketing or promotional materials at any time by contacting us.
- Deletion: You can request the deletion of your personal information, subject to legal and operational requirements. For information on the website – please be aware that it may take up to one month before the data is fully removed. For printed information – please be aware that it can take up to a full year before data is fully deleted, such as when the next prospectus or literature is published.
7. Cookies and Website Usage
We may use cookies to improve the user experience on our website. For details about our cookie usage, please refer to our Cookie Policy.
8. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy at any time. Any significant changes will be communicated to you via email or through a notice on our website. The “Effective Date” at the top of this document will be updated accordingly.
9. Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact us at: alumni@woking.ac.uk
Woking College Alumni Team Email: alumni@woking.ac.uk
Phone: 01483 761036
Address: Rydens Way, Woking GU22 9DL
By clicking “approve this policy” or by registering on the Woking College Alumni website, you acknowledge that you have read, understood, and agree to this Privacy Policy.